• Bring your Executive Assistant expertise to support a fast paced and high performing team
• Location: Auckland
• Permanent, Full-Time

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

We have the opportunity available to join our Business Services team as an Executive Assistant and Team Coordinator in a permanent, full-time role.

In this role you will provide high quality, timely one-to-one executive support to the Head of Business Services, including dealing with matters of a highly confidential and sensitive nature. You will support with wider coordination work across the management team, which will include coordination of meetings, taking minutes and actions, editing papers, making travel bookings and managing invoices.

About the Team/Service/ Location

The National Public Health Service (NPHS) within Health New Zealand - Te Whatu Ora, work towards Pae Ora (healthy futures) for all by engaging with the wider determinants that impact people's health, focusing on oranga/wellbeing, prevention, protection, and population-level intervention. We are connected across boundaries to deliver public health services that are nationally planned, regionally delivered and locally tailored.

About you

As an experienced Executive Assistant and Team Coordinator, you enjoy solving complex problems, are motivated by top-notch performance, and are someone that excels in a behind-the-scenes supporting role. To be successful you must be able to work at a fast-pace, juggle changing priorities, work across teams and be someone that naturally enjoys an environment and role that is constantly changing. You will have:

• Previous experience in an Executive Assistant role providing support to a senior executive and their wider team  
• Extensive administration and coordination experience
• Familiarity with making travel and accommodation bookings
• Able to coordinate meetings, take minutes and action next steps accordingly
• Strong attention to detail
• Highly skilled in Microsoft Office suite- MS Word, PowerPoint, Excel and Outlook
• Experienced in using invoicing and payment systems/processes
• Ability to manage relationships at all levels of the organisation

Working for Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.  

How to Apply

To apply please click “apply now.”  All applications must be submitted through our online careers' portal by 26 May 2025. If you have any questions about the role, please contact Elismha Lubbe at Elismha.Lubbe@TeWhatuOra.govt.nz

Whilst Health New Zealand is undergoing change affected kaimahi will be given preference and priority for this position.