• Full time, permanent
• Epsom, Auckland
• Be a key part of a dedicated clinical team 

Due to an internal promotion we are seeking an experienced Medical Secretary who will share the same pride that we have in our culture and five values of striving for excellence, teamwork, integrity and respect, open communication, and safety for all.   

About New Zealand Blood Service 

New Zealand Blood and Organ Service (NZBS) is dedicated to saving lives. Every year, tens of thousands of generous people donate their time, blood and plasma to us for free. In addition to our vein to vein service in transfusion we also provide national services in organ transplantation, cellular therapies and tissue banking. We exist to ensure the efficient delivery of safe blood and tissue products on a time critical basis throughout New Zealand and through the generosity of our donors, we are able to help save lives. 

Our shared values are at the heart of our organisation's culture and guide our behaviour each and every day. These values inspire, motivate us and drive us to provide the very best service to the New Zealand public. 

Watch this video to see what our people say about the NZBS values they admire the most. 

About the role 

Join the NZBS National Office in Epsom, Auckland as a Medical Secretary! We're seeking a dedicated individual to support our experienced Clinical team. You'll be an integral part of our Clinical Services Support Team (CSST), working alongside two other Medical Secretaries and an Executive Assistant to provide essential support to the wider Clinical team.  

We're looking for someone who is not only proficient in Microsoft Office products but also confident in using Microsoft Teams for online communication. As a trusted member of our clinical team, you'll produce high-quality clinical letters and documents. This role offers the chance to collaborate with various departments, including marketing and communications, finance, and human resources. Plus, there are opportunities for professional development where appropriate. Join us and grow your career!

Duties involved are:

• Administrative support
• Project support
• Coordination of project meetings
• Document and report preparation and management
• Oversight of printed materials and digital assets
• Support for Clinical Governance framework
• Process improvement and implementation
• Travel bookings and arrangements 

Flexible working is available on this role – around 2 days per week working from home.

4 weeks and 2 days (4.4 weeks) annual leave per annum, moving to 5 weeks after 5 years' service.

Long service - 2 weeks leave after 10 years' service and a one weeks' leave following any subsequent period of 5 years' service.

About you

Are you an experienced medical secretary or administrator, preferably with a background in a clinical or healthcare environment? Do you have highly effective and organized administrative skills and enjoy supporting a team? If so, this role could be perfect for you. 

To succeed in this position, you will need excellent interpersonal and MS Office skills, along with the ability to work autonomously, using your initiative, as well as collaboratively within a team. 

If this sounds like the opportunity you've been looking for, we would like to hear from you!